HOW THE MEET WORKS

Our meets are USATF Sanctioned and run very efficiently, based on our experience, if our participants understand how we run our meets, the better we can be at meeting our goals and give the best meet experience for all parties evolved.

If you have any issues or questions on How to Register or Register as an Individual, please let us know.  More information can be found by clicking on the links above.  Note:  Hurdlers please check the hurdle Registration page for special instructions.

1a) Online Pre-Registrations: $10.00 athlete entry fee per athlete per meet and $5.00 each event per meet. We really want to be sure that we have heats and flights set up that reflect who is actually at the meet on the date submitted in the registration process.  In order to do this, we will double check ALL online entries during 4:00 pm - 6:00 pm.   

 

1b) On-Site Registrations: $15.00 athlete entry fee per athlete per meet and $5.00 each event per meet. On-Site Registrations available form 4:00 pm.  Please check the schedule to ensure you do not miss your event by arriving late for on-site registration.  If you plan on registering on the day of the meet, please download and fill out the Registration Form.

​​2) ALL EVENTS will be checked-in and confirmed during the Check-In time, from 4:00 pm - 6:00 pm.  We ask that all competitors arrive during the scheduled check-in time to confirm your registration and to make any necessary changes to your event cards.  If athletes do not check-in during the scheduled check-in time, we cannot guarantee they will be placed in a heat that reflects their seed times listed on their seed card(s).  **Please note:  We have allowed more time for the check-in process for athletes competing in the later running events.  There will be someone in the check-in area to answer and questions.

3) Event cards.  During check-in and on-site registration, competitors will be given their event card (seeding card).  Please ensure the information on the pre-filled event card is correct.  If you are filling the cards out during the on-site registrations, please print all your information clearly.  The pre-filled information on the event card will be based on the information submitted during the online process.  If the information is not correct on the event card, please, please print neatly while correcting the information that is incorrect.  It is very important that we can read what has been corrected. We have worked very hard to make the event cards clear and neat for our officials and staff to be able to read

them.  We need all of the information requested in order to take good care of each athlete, get each

athlete in a good heat and have the athletes time recorded accurately.  We will have people to help

all athletes if you have a question about how to correct the information on the card.

Click the button to the right to see a sample event card form our 2016 meets:

​4) Placing the Event Card in the Correct Bin.  Once the event cards have be check for accuracy,

we ask that you give them to the staff that will be set up in front of the event bins.  They will double check to make sure the information we need is not missing and legible for our clerking staff.

 

5) How we Seed the heats -- i.e. making them competitive.  15 minutes before the next event, one of our volunteers collects all of the event cards from the bin and brings them out to our officials by the starting line who will organize them according to time.  We also try to accommodate requests like a father & daughter wanting to run together.

 

6) Calling out the heats.  As the heats are seeded, the Clerk calls out the names and lanes (or numbers for events: 800 meters and above).  

7) Getting the event cards to the finish line.  Once the runners know their heat and lanes or numbers, a volunteer runs the cards to the finish line. 

8) Calling out the races and sorting the finish.  Once the cards arrive at the finish line, they can be used by the meet officials to call out the races, and at the end of the race, the cards are sorted by the order of finish and handed to the timing officials. 

9) Using the Permanent ID Numbers. The timing officials confirm the order of finish using the finish line photo from the timing system and enters the ID Numbers.  As each number is entered, the name and time appears.  Once all the finishers are entered, the file is saved and then printed for posting.

10) Again accurate ID Numbers make all the difference! ​For the timing officials, having the ID Numbers legibly written and correct enables the results to be compiled accurately and quickly!

Most track events require that everyone be pre-entered and set up heats according to the entries, but we think that having athletes able to just show up, confirm their entry, then run/jump/throw decreases the athletes meet stress.  This also increases our chances of providing our competitors with a good heat or flight.  

 

Thank you for helping us serve you better!

 

Tom - Meet Director

                         340 Morris Road, Fort Washington, PA 19034  E-mail: info@gatrack.org  Tel: (215) 720-1599‬

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