Our meets are run very efficiently, and the better all of our competitors understand how we run the meets, the better we can be at meeting our goals.
1) All sign-ups are on the day of the meet (except for the hurdles). We really want to be sure that we have heats and flights that reflect who is actually at the meet. If everyone signs up in advance, we have found that we might set up a good, competitive heat, only to find that key competitors could not come for some reason.
2) Filling out the entry form in advance. Because we do the sign-ups on the day of the meet, it makes a big difference if everyone has filled out his/her entry form before arriving. The meet flyer and entry form is one of the tabs on this website.
3) Handing in your entry form. When you hand in your entry form, we give you an event card (seeding card) for every event you wish to enter.
4) Filling out the event card. Please, please print neatly. We have worked hard to make the event cards very clear. We need all of the information requested in order to take good care of you, get you in a good heat and have your time recorded accurately. We will have people to help you if you have a question about how to fill out the card. Click this button in order to see what the event card looks like:
5) Placing the Event Card in the Correct Bin. Once you have filed out the event card, please place it in the bin with that event's name on it.
6) Seeding the heats -- i.e. making them competitive. 15 minutes before the next event, one of our volunteers collects all of the event cards from the bin and brings them out to our officials by the starting line who will organize them according to time. We also try to accommodate requests like a father & daughter wanting to run together.
7) Calling out the heats. As the heats are seeded, the Clerk calls out the names and lanes (or numbers for events 800 meters and above).
8) Getting the event cards to the finish line. Once the runners know their heat and lanes or numbers, a volunteer runs the cards to the finish line.
9) Calling out the races and sorting the finish. Once the cards arrive at the finish line, they can be used by the meet officials to call out the races, and at the end of the race, the cards are sorted by the order of finish and handed to the timing officials.
10) Using the Permanent ID numbers. The timing officials confirm the order of finish using the finish line photo from the timing system and enter the ID numbers. As each number is entered, the name and time appears. Once all the finishers are entered, the file is saved and then printed for posting.
11) Again accurate ID numbers make all the difference! For the timing officials, having the ID numbers legibly written and correct enables the results to be compiled accurately and quickly!
Most track events require that everyone be pre-entered, but we think that having people being able to just show up and run/jump/throw provides a lot of energy and increases our chances of providing our competitors with a good heat or flight.
Thank you for helping us serve you better!
Tom and Kyle - Meet Directors
How the Meets Work